Saving files

We’ve created areas containing categories and in those categories we have Johnny.Decimal numbers. We’re now ready to hold our actual things.

This is where your stuff lives. This is where you keep your spreadsheets and your Word documents and your scanned receipts and your notes and references and emails and whatever else you keep in your system.

Ooh, pretty

Finder window showing files stored in the folder 22.02 Office lease

Neatness is the key. If things are neat, you know where they are.

We save our stuff in our Johnny.Decimal folders.

Never ever do this

Finder window showing file incorrectly stored in the folder 10-19 Finance

A very important note: you may not store things anywhere other than in a folder with a full Johnny.Decimal number.

That means you’re not allowed to do this…

 
Finder window showing file incorrectly stored in the folder 11 Tax returns

…or this. The important finance document must relate to something!

Find what category that something is, and if it doesn’t exist, create it. Then create a new Johnny.Decimal number inside that category, and store your document there.


Nothing is more than two levels deep

You must not create a folder inside a Johnny.Decimal folder.

If you do, you’ve created chaos. You might think that this is innocent enough – you might even wonder how else you would do it.

Finder window showing folders incorrectly created in the folder 32.01 Launch campaign

“Surely you don’t have to create separate Johnny.Decimal numbers and folders for each of those things?”, you’re thinking.

Well of course you do.

Those artefacts don’t live in isolation. They’re part of your business and they deserve their own home. You know what happens otherwise – a year later, someone wants a picture from that photo shoot, but nobody remembers where it is because it’s buried in this un-numbered folder.

This costs you real money

You lose stuff. You spend ridiculous amounts of time finding stuff. You duplicate stuff. Or you look stupid because you use stuff that is out of date. Stop it.