# Announcing the SBS annual maintenance calendar

> A shared schedule that covers the entire SBS over the course of a year, backed up by in-person Zoom calls for accountability.

Evolving the idea of '[TGIF](/blog/0097-tgif/)' (Thank God I Filed it) from last year, we're launching the annual [Small Business System](/sbs/) 'maintenance calendar'.[^working-title]

[^working-title]: Working title. As always, suggestions welcome.

The idea of TGIF was that if you 'touch' your system, tidying it up a smidge, but you do that regularly – on a Friday afternoon, say – then you'll be in a much better shape than if you hadn't done that. Your life will be neater and less stressful.

## SBS, spread over the year

The SBS contains everything that every small business needs to operate. So if we group it up into ~25 pieces and spread those out over the year such that they get a fortnight each, and then TGIF each of them in that fortnight, after a year we'll have touched every part of the business.

And if we do that together, on the now-weekly Zoom sessions that I've [scheduled](/support/knowledge-base/sbs-events-calendar/), we can keep each other honest and motivated.

<JDImage
  folder="blog"
  src="0212-Baserow-1652x528@2x.png"
  alt="Screenshot of my tracker database. Each row is an SBS group and it has a 'TGIF' date and an indication of whether my business uses this part of the SBS."
  width={826}
  height={264}
  dropShadow
/>

## Get the tracker

I've set this up as a Baserow (online database) template. If you're an SBS member, [email me](mailto:hello@johnnydecimal.com) and I'll work directly with the first handful of respondents. If this proves popular I'll build it into JDHQ.

## This isn't _'doing the work'_

To be clear, I'm not asking you to do any actual _work_ – say, all of your `21 Products` design – in this fortnight. Only that you check in with that part of your system, and to make sure that:

- Your files are neat.
  - Archive old stuff. Make sure everything's named well.
  - Find stuff you know is missing and put it there.
- Your JDex is in order.
  - Archive old entries.
  - Deal with those big notes that you've been putting off.

I imagine this might take 45 minutes? Really not long at all.

## Starts on June 9th

I've scheduled Zoom sessions every Tuesday/Thursday morning/evening, alternating across weeks, from June 9th in perpetuity.

The first group – chosen to be an easy one – is due Friday June 26th. It's `15.10, 15.40+ Travel admin & records`. See you on the call, where I'll explain in more detail.

Here's a 6-minute video with more details.

<YouTube id="4iEr31Qjjk0" />