# SBS: Question about portfolio; storing brush templates

> On Discord, theoutermost asks the best place to store their portfolio, showreel, & CV. And a follow-up question about saving items used in creative work.

On Discord, [**theoutermost** asks](https://discord.com/channels/822215537589354566/1292946370759495821/1364596146613391423) in the context of the [Small Business System](https://sbs.johnnydecimal.com):

> I'm trying to work out where's best to keep my files related to my Portfolio/Showreel and CV. To me they are related to my work and business rather than my Life Admin, so it would seem appropriate for them to be in my SBS but I'm not sure where.

## SBS vs. LAS

The first decision is an easy one: if you have the Life Admin System _and_ the Small Business System, and you're wondering where to store stuff related to your work: it's the SBS.

As we'll see below, there's a nice way to leave yourself a breadcrumb in your LAS. So if you go looking for it there, you won't be confused.

## Portfolios, showreels, and CVs are 'marketing'

From the [description](/sbs/31#:~:text=Anything%20that%20you%20would%20classify%20as%20self%2Dpromotion%2C%20either%20paid%20or%20free.) of category `31 Marketing, PR, & communications`:

> Anything that you would classify as self-promotion, either paid or free.

This category comes 'empty' – it contains no IDs – as we can't know what you might need to create here.[^future] So you need to create a couple of IDs for yourself.

[^future]: Although as patterns emerge – like this one – we'll likely add some suggested IDs to the standard system.

This feels to me like two things: your portfolio/showreel, and your CV. But you decide: you might like an ID each for your portfolio & showreel if they're distinct.

### Process: create IDs in your JDex

First thing to do is create these IDs.

1. Fire up your JDex.
2. Create 2 new notes:

   ```text
   31.11 Portfolio & showreel*
   31.12 CV
   ```

   _\*You can't use the `/` character in an Obsidian title as the note's title is the name of the file on disk._

   It is **mandatory** to create the JDex entry first. Don't create file system folders first! This will lead to inconsistency.

3. While you're in your JDex, if you think it'll help you find these things in the future, add some searchable terms to the note.

4. You said that you'll be updating these artefacts over time. Let's say annually.

   This naturally suggests subfolders named `yyyy`, e.g. `2024`. I'd probably leave the current version of these artefacts at the root of the folder, and move each previous year to a `yyyy` folder as required.

## Updating artefacts over time

Continuing this question:

> I need to create new portfolios each year with examples of updated work

This is where your `50-59 Portfolio of creative outputs` comes in. The process is:

1. Each (say annual) update of these artefacts is a new `creative output` job.

   The first job you create is [numbered](//documentation/expand-an-area-overview/) `50001`, the next `50002`. This allows more than 100 jobs over time.

2. Create a new ID in your JDex for the job, and create the folder on disk.

   Ideally, you're starting from a [subfolder template](/documentation/subfolder-patterns/).

3. Do the creative work in the job folder.

4. When the job is finished, copy the final output back to `31.11` & `31.12`, moving last year's files to a previous-year folder as noted above.

5. For a JD power-up 🦸, create a wiki-link from `31.11` to the creative job, say `50001`.

   Because _next_ year, you're going to want to remember what you did this year.

   <JDImage
     alt="Screenshot of Obsidian with a wiki-link from 31.11 to 50001."
     folder="blog"
     src="0103A-Obsidian_3111--light-776x274.png"
     width={388}
     height={137}
     caption="Figure 22.00.0103A. Use [[square brackets]] to link to another note."
   />

   As an added bonus, Obsidian's [backlinks](https://help.obsidian.md/plugins/backlinks) will automatically link you from the creative job back to the thing it relates to.

   <JDImage
     alt="Screenshot of Obsidian showing the auto-generated backlink from 50001 to 31.11."
     folder="blog"
     src="0103B-Obsidian_50001--light-770x702.png"
     width={385}
     height={351}
     caption="Figure 22.00.0103B. Obsidian automatically generates 'backlinks' from the current document."
   />

## Leave yourself a breadcrumb

Life Admin has `11.71 My sales pitch` as a place to put your CV:

> The documents you use to sell yourself as a potential employee.  
> _e.g. CV/resume, references, portfolio, LinkedIn profile text._

Drop yourself a note in there to tell yourself that your CV is at `SBS.31.12`. Then there'll be no stress if you come looking for it here in the future.

---

# Digital assets

Continuing, **theoutermost** asks:

> As part of my work storyboarding or animating jobs I have tools and assets I use like templates, brushes, fonts that will be used across all jobs I do so should they live in the Library of Creative Inputs…

Absolutely! This is exactly what it's for. `41 Design elements` is the place for stuff like this.

As above, create yourself an ID for each of these types of thing. Here at JDHQ we have `41.11 Typefaces`, `41.12 Colours`. You might add `41.13 Brushes`.

How granular you make these IDs is up to you — just ask if you're unsure.